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7 ways to use NPS to improve performance holistically

Posted by Jack Medland-Slater - 08 June, 2016

NPSinnovation_smallWhen it comes to the Net Promoter Score® (NPS), don’t make the big mistake that many businesses do, to use NPS in isolation. Here, we talk about using NPS to get a holistic view of your performance and how to innovate using the data you derive.

It’s great that you get a score, which you can use to gauge the likelihood of your customers recommending you (your referral rate) and in a sense your customer satisfaction levels as well. What’s more, it’s fantastic to be able to use NPS to benchmark yourself against others in your industry, which will give you an idea of how well you’re doing against your competitors, and be able to compare yourself to other markets.

But there is more to NPS than that.

When it comes to NPS, the New Zealand (and to some extent Australian) market is relatively small and innovative, thereby oftentimes nimbler in how we approach NPS and use the information we derive form it.

The key to strategic NPS success

The key to any NPS initiative is to use the information you receive strategically. If you’re not using NPS to inform your business activity – what use is it to you at all?

You want to be able to use your NPS insights to create or inform your strategy and subsequently to implement positive change in your business.

Be aware that the industry changes consistently. This is why it’s so important to survey your customers regularly and the timing of when you survey makes a huge difference too. Using a sample of your customers to avoid over-surveying and sending surveys to customers after resolving their potential complaints (not before) is a good pointer.

How to use NPS to innovate in your business


1. Don't view NPS in isolation

Don’t just look at NPS as the score you get after your customer survey. Use it to actually look at a combination of your customer feedback (both qualitative and quantitative) and usage patterns over time to analyse what your customers say and do. Can you see any patterns or discrepancies?


2. Get a holistic view

You want to use NPS to get a holistic view of your business performance. This is possible through a number of means.

  • Using an intuitive, dynamic platform which gives you your results in real-time, means you can be proactive and highly responsive regarding your customer feedback. If you can combine features such as word clouds and feedback over time, all the better. 
  • Ideally you want to overlay all of your data points (where you receive customer data, such as in-store, trade shows, online) and analyse these against NPS to get an overall view of what’s working and what’s not.


3. Use micro-segmentation to correlate data points

Further, use micro segmentation when you look at all of the data points where you have customer metrics: usage, behaviour, spend, products, channels, customer attributes, tenure and history.

  • Depending on the systems you use and how advanced (and integrated with other systems) they are, you can drill down and segment all of your customers to be able to know who they are, what they spend, their entire customer journey and how they have engaged with your brand.

  • You can even see where they’ve initially signed up (which channel) which means you can look at the nature of those experiences and how you can shape or improve those experiences further.

  • When you have product data and insights that you can overlay with your customer data and insights including NPS, you can drill down into what product set your customers have, how they have used those products and understand where they migrate to in terms of value propositions. This information can then be used to devise your cross-sell and up-sell strategies.

  • An advanced customer experience platform, with NPS, gives you the ability to track customer sentiment through multiple lenses, right through your customer’s life cycles.

  • If you’re using NPS right, you can innovate your products and services including your customer service, by reviewing trends and understanding patterns. This gives you the opportunity to provide point resolutions and a holistic service improvement.


4. Your actions matter

An obvious point in theory, but ensure you follow up with the customers most at risk of leaving you.  It’s not about getting the actual feedback itself, but it’s what you DO with the feedback that matters. To ensure this gets actioned, put a process into place for your team to facilitate actioning negative feedback quickly. Actually creating a strategy for how to deal with negative feedback quickly and efficiently and closing the loop as soon as possible is vital. 

Consider including actioning negative feedback (or any feedback for that matter) into the KPIs of your front-line staff, to ensure accountability across the team.


5. Closed loop feedback is key

Ensure your customer feedback loop feeds directly into your business process. If your NPS is linked to your individual employee KPIs (it should be!), you want the KPI to ideally go from your agents (or front line staff) to executives straight away. This keeps everyone accountable and responsible for keeping the NPS high throughout your business.


6. Make your CEO accountable

Furthermore, make sure the KPIs for your CEO is directly linked to your NPS. This makes a huge difference as it ensures your NPS initiative gets actioned and that everybody has bought in to it internally. 

KPI's can be created from the NPS score for your CEO, or your team. For this to work, you need to have a measurement that provides the KPI and key drivers in verbatim by the internal team or individual and the relevant segmentation points.


7. Creating NPS “wow moments”

Remember, as with everything, consistency is key. Regular, strategic surveys are key to achieving NPS success. Depending on your business model and sample size, consider sending surveys every 30, 60 or 90 days. Consult with your customer feedback expert as to what is right for you.

NPS is all about gathering insights over time, as you can then track and analyse performance to spot trends to be able to use these to your advantage. It’s about getting “miles on the road” as any Voice of Customer or NPS program will prove most successful after a good period of time. Once you have collected a good sample and robust feedback over time, you can get some real, gritty insights.

 

Keen to know about how you can leverage your NPS to its full potential? Achieve customer retention with these strategies - get our free e-book here:

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Topics: Customer Experience


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